Expand AllClick here for a more accessible versionWhat is the One-Day Administrative Leave Vaccine Incentive?
Commonwealth employees who have received both doses of a two-dose COVID-19 vaccine or one dose of a single-dose COVID-19 vaccine and submit the online Vaccination Verification will qualify to receive one full day (7.5/8.0 hours*) of Administrative Leave.
Leave for part-time employees, defined as those who work less than 37.5 or 40 hours per week, will be pro-rated based on their average number of regular hours worked in a two-week period.
Are all employees eligible to earn the One-Day Administrative Leave Incentive?
All management/non-represented employees and represented employees whose unions have agreed to the incentive, except annuitants, are eligible regardless of hire date or employment status (nonpermanent, permanent, full-time, part-time, etc.).
Is the One-Day Administrative Leave Incentive (7.5/8.0 hours) in addition to the Administrative Leave that is available to receive the vaccination(s)?
I work an Alternate Work Schedule (AWS). How much Administrative Leave will I receive?
Employees on an AWS will receive up to 7.5/8.0 hours* of leave based on their regular schedule for their position (75/80 hours). Leave must be entered for additional hours over the employee’s standard work schedule (7.5/8.0 hours*). For example, if an employee uses the Administrative Leave on a day when their scheduled work hours are 8.5 hours, one hour of additional leave must be entered.
How do I provide the Vaccination Verification to qualify for the One Day Administrative Leave Incentive?
Visit the Employee Resource Center; click on the “Verify Your Vaccination” button and follow the prompts to submit your Vaccination Verification.
Are there other ways to submit my Vaccination Verification?
No. All employees are expected to submit their Vaccination Verification by visiting the Employee Resource Center, clicking the “Verify Your Vaccination” button and following the prompts. No other individuals can submit the verification on your behalf.
I received the first dose of a two-dose vaccine series. Am I eligible for the One-Day Administrative Leave incentive?
No. For the purposes of the Administrative Leave Incentive, employees must receive both doses of a two-dose vaccine or one dose of single-dose vaccine. Employees do not need to wait 14 days after their last dose to submit their online Vaccination Verification.
How do you know if employees are being truthful in their submission of the Vaccination Verification?
The Office of Administration will follow-up with some employees to request proof of vaccination to support their verification. Employees who do not show proof of their vaccination status may be subject to disciplinary action and may be referred to the appropriate legal authorities.
When can I request to use the One-Day Administrative Leave Incentive?
You may request to use Administrative Leave for any absences on or after the date on which you submitted the online Vaccination Verification.
The leave can only be used in one, full-day increment (7.5/8.0 hours*) and is subject to prior supervisory approval based on operational requirements.
Upon termination, resignation, retirement, or other separation from employment, or if you have not used this full day of Administrative Leave by June 30, 2022, you will not be entitled to a payout for the leave.
*Part-time employees will receive a pro-rated amount of Administrative Leave hours based on the number of regular hours worked in a two-week period.
I submitted my Vaccination Verification to receive the One-Day Administrative Leave Incentive. How do I request to use the leave?
Submit a leave request via Employee Self-Service (ESS) and select “ADMN-Pd-Administrative” from the drop-down menu. Enter “Vaccine Leave Incentive” in the Other Remarks section. You must show your supervisory chain of command your Vaccination Verification email from ServiceNow to support your Administrative Leave request.
Non-ESS users should request the leave through their normal leave request process. Employees must show their Vaccination Verification email to their supervisory chain of command and timekeeping staff as appropriate.
The Office of Administration will verify that employees who have used their one day of Administrative Leave have completed the verification. If the verification has not been completed, employees will be required to use an appropriate leave type.
Will I see the Administrative Leave in my leave balances in ESS?
No. Administrative Leave is not listed in your ESS leave quota view. This leave type is only available under certain conditions when authorized by the Office of Administration.