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How do I update my address?
You can change your address online in Employee Self-Service (ESS) under Personal > Address. From here, you may update your permanent address, as well as create, change, or delete a secondary mailing address.
Employees under the Governor’s jurisdiction who do not have ESS access may call the HR Service Center at 866.377.2672 for assistance. Independent agencies should contact their agency human resources office for assistance.
Please note you will be asked to identify your new municipality of residence if you are changing your permanent address. This is for local tax purposes. If you do not know or are unsure as to your new municipality, an address lookup tool is available from the Department of Community and Economic Development.
Do I need to update my address with anyone else?
Updating your address in ESS or by calling the HR Service Center will automatically update your address with the following entities, as applicable:
- Pennsylvania Employees Benefit Trust Fund
- Including Medical, Dental, Vision, and Prescription plans
- PA State Police Benefits
- Including Medical, Dental, Vision, Prescription, and HSA plans
- State Employees Retirement System
- Your Union
- Union-provided benefits such as AFLAC, American General/AIG, and Nittany Brokerage will be updated by your union administration.
If you hold a retirement account through Empower Retirement, such as Deferred Compensation or a Roth 457, you will need to submit a form to their offices with your new address. Please visit the Empower website or call 1-800-633-5461 for assistance.
Will moving affect my health benefits?
For most employees, moving from one location to another within Pennsylvania will not impact your benefits.
If you are enrolled in an HMO and are moving in to or out of the northeast corridor of the state, you will need to choose a new health plan or provider. The PEBTF Custom HMO is administered by Geisinger Health Systems in this region. The PEBTF Custom HMO offered in the other areas of the state is administered through Aetna. Therefore, employees moving in to or out of this area will be required to choose a new health plan as offered in their new county of residence.
In addition, HMO plans are not provided to employees who reside outside of Pennsylvania. HMO participating employees moving out of state will be required to choose from the available PPO plans.
For more information on benefit plans available by county, please visit www.pebtf.org or call the HR Service Center at 866.377.2672. Independent agencies should contact their agency human resources office for assistance.
Will moving affect my taxes?
In most cases, if you live in one municipality and work in another, local income tax will be withheld at the higher of the two rates.
Example: An employee resides in Tower City, Schuylkill County, and works in Allentown, Lehigh County. In tax year 2020, Tower City assesses a 1% residential Earned Income Tax Rate (EIT), while Allentown assesses a 1.28% non-residential EIT rate. Therefore, local income tax will be withheld from this employee’s pay at a rate of 1.28%.
Employees who work in the City of Philadelphia, regardless of where they reside, are assessed Philadelphia City taxes.
Employees who reside out of state but work within Pennsylvania are subject to the tax rules of their particular state or municipality.
If you have any questions, please contact your municipal tax board or a tax professional.
Is there anything else I should consider?
You may want to update your direct deposit if you need to make a banking change related to your move. You may make the change via ESS under Payroll > Paycheck Options or return a completed Direct Deposit Authorization Form to the HR Service Center.
If your spouse is covered under your commonwealth benefits and has experienced a change of employer due to your move, please consult the Spouse Change in Employment
section of this guide for assistance.
You may also want to consider enrolling in or updating your Dependent Care FSA if your dependent care expenses will be changing. This program allow you to reduce your taxable income by saving pre-tax funds for these expenses.
To enroll, visit www.fsa.oa.pa.gov, or call 833.628.0580. If you are already enrolled, you may stop or change your deductions.