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Worksite Cleaning

Note: Employees of the LCB, Attorney General, PGCB, Auditor General and all other agencies not under the Governor's jurisdiction should contact their local HR office for assistance.  

Please note the following guidance may differ for 24/7 operations including correctional facilities, state hospitals and centers, veterans’ homes, and youth development centers, as well as those agencies following CISA’s guidance for critical infrastructure workers. Employees within such operations should continue to follow the guidance issued by their agency.   

In cases where a provision of an approved labor agreement or side letter cannot be reconciled with this policy, the labor agreement or side letter will control.

Page last updated May 20 - 3:30 p.m.

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Will there be additional cleaning? What about continuous cleanings? 

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​The Department of General Services (DGS) and contracted cleaning services continue to follow Centers for Disease Control and Prevention (CDC) guidelines in performing enhanced cleaning with proper disinfectants of all touchpoints and surfaces in office areas - except for personal effects and paperwork - and common areas of buildings. This includes instruction to lessors to complete similar actions in our leased facilities. 

How do I know that my worksite has been cleaned? 

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​Employees will be notified if their worksite has received enhanced cleaning as a result of a worksite exposure. DGS and contracted cleaning services are following the cleaning recommendations provided by CDC and DOH to combat COVID-19.  

​How often will my worksite be cleaned? 

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​DGS and contracted cleaning services are following the cleaning recommendations provided by CDC and DOH to combat COVID-19.  

How does the commonwealth make sure that after hours cleaning at worksites is being done properly?  

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​Your agency and the DGS are in regular contact regarding cleaning at state-owned and leased office spaces. Expectations regarding daily cleanings were communicated to lessors and are in place within state-owned office spaces. DGS has called each landlord to review expectations and confirm they have received the instructions to ensure proper daily cleaning. Agencies and DGS continue to communicate with lessors to ensure cleaning is occurring as expected. 

​Do I need to bring my own cleaning supplies for my work area? 

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​Your worksite will be stocked with adequate quantities of cleaning supplies for you to clean your work area. These cleaning supplies meet CDC and DOH guidelines for COVID-19. You should not bring your own supplies, which may not kill the COVID-19 virus on surfaces.  

​Why can’t I bring cleaning supplies from home? 

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​You should use the specific products approved to clean your work area in order to be sensitive to respiratory concerns about harsh cleaning chemicals that might be brought from home.

​Am I responsible to clean my personal work area and what are the protocols? 

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​Frequently touched areas in your personal work area—including table, desktop, light switch, phone, keyboards and mouse—should be cleaned at least once per shift. Your supervisor will provide instructions and appropriate cleaning tools for your work area. 

​Will the air filters and ventilation be cleaned? 

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​According to the CDC, the risk of spreading the virus that causes COVID-19 through ventilation systems is likely to be low. The CDC recommends routine HVAC maintenance and general ventilation adjustments in the workplace, such as increasing ventilation and increasing the amount of outdoor air used by the system.  

​We have fans and air conditioners that circulate the air.  Will that increase our risk?

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The CDC recommends general ventilation adjustments, such as increasing ventilation and increasing the amount of outdoor air used by the HVAC system. The use of personal cooling fans should discontinue to prevent the spread of any airborne or aerosolized viruses.  

​What are the guidelines for handling mail? 

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​Employees who handle and process mail should attempt to complete processing activities in well-ventilated areas.  They should avoid touching their mouth, eyes, or face when handling mail.  If employees choose to wear gloves while handling mail, gloves should be made of breathable material and should be changed when grossly dirty or when perforated.  Gloves should be removed when not completing mail processing activities, and frequent handwashing and sanitization are strongly encouraged. 

​What cleaning guidelines will be in place for shared work areas such as conference room tables and shared workstations? 

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Conference room tables, projectors, shared electronics, etc. should be cleaned between meetings. Sharing workstations should be avoided, if at all possible. Otherwise, shared stations should be cleaned frequently including the table, desktop, light switch, phone, keyboard, and mouse.  

The CDC recommends cleaning appropriate surfaces with soap and water, if dirty, followed by a disinfectant.  Many products recommend keeping the surface wet for a period of time or wearing gloves when using, so it is important to follow the instructions on the product label.     
 
Specifically, for electronics, remove visible contamination if present.  If manufacturer guidance for cleaning is unavailable, consider cleaning these surfaces with alcohol-based wipes or sprays containing at least 70 percent alcohol. Dry surfaces thoroughly to avoid pooling of liquids. Sprays should be applied to a paper towel prior to disinfecting electronics.